Refund Policy

For applicants who cancel enrollment or students who withdraw from enrollment a fair and equitable settlement will apply. The following policy will apply to all terminations for any reason, by either party, including student decision, course or program can due the applicant or students shall be refunded within 45 days of official cancellation or withdraw. Official cancellation or withdrawal shall occur on the earlier of the dates that:

• 1.  An applicant is not accepted by the school and is entitled to a refund of all monies except a non-refundable $95 application fee.

• 2.   A student or legal guardian cancels his/her enrollment in writing within three business days of signing the enrollment agreement. In this case all monies collected by the school shall be refunded, regardless of whether or not the student has actually started classes, less the non-refundable $95 application fee. 

• 3. A student notifies the institution of his/her withdrawal in writing. 

• 4.. A student on an approved leave of absence notifies the school that he/she will not be returning. The date of withdrawal shall be the earlier of the date of expiration of the leave of absence or the date the student notifies the institution that the student will not be returning.

• 5.. A student is expelled by the school. (unofficial withdrawals will be determined by the institution by monitoring attendance daily).

• 6. In type 2,3,4, or 5, official cancellations or withdrawals, the cancellation date will be determined by the postmark on the written notification, or the date said notification is delivered to the school administrator or owner in person. 

• For students who enroll and begin class but withdraw prior to course completion (after 14 calendar days of signing the contract), the following schedule of tuition earned by the school applies. All refunds are based on scheduled hours on last day of attendance. 

•  American Hair Academy Shall make a pro rata refund of tuition charges to a student who terminates from the program in an amount that is not less than 95% of the amount of tuition charged the student multiplied by the ratio to the number of scheduled clock hours remaining in the school period to the total number of scheduled clock hours in the school period. (per Iowa Code 714.23)

• If a student terminates after 60% or more of the scheduled clock hours in the pay period there is no refund of tuition.

•   In the case of disabling illness or injury, death in the student's immediate family or other documented mitigating circumstances, a reasonable and fair refund settlement will be made. If permanently closed or no longer offering instruction after a student has enrolled, the school will provide a pro rata refund of tuition to the student OR provide course completion through a pre-arranged teach out agreement with another institution.  If the course is canceled subsequent to a student's enrollment, the school will either provide a full refund of all monies paid or completion of the course at a later time.  If the course is cancelled after students have enrolled and instruction has begun, the school shall provide a pro rata refund for all students transferring to another school based on the hours accepted by the receiving school OR provide completion of the course OR participate in a Teach-Out Agreement OR provide a full refund of all monies paid.

•  If a Title IV financial aid recipient withdraws prior to course completion, a calculation for return of Title IV funds will be completed and any applicable returns by the school shall be paid, as applicable, first to unsubsidized Federal Stafford Student Loan Program; second to subsidized Federal Stafford Student Loan Program; third to Federal Pell Grant Program; fourth to other Federal, State, private or institutional student financial assistance programs; and last to the student. After all applicable returns to Title IV aid have been made, this refund policy will apply to determine the amount earned by the school and owed by the student. If the student has received personal payments of Title IV aid, he/she may be required to refund the aid to the applicable program.

• The amount of financial aid earned is based on the hours scheduled; it is not equal to tuition earnings. A STUDENT FUNDED WITH FINANCIAL AID, WHO DOES NOT COMPLETE THE PROGRAM, MAY STILL OWE THE COLLEGE MONEY AT THE TIME OF WITHDRAW.

• NONREFUNDABLE / NONRETURNABLE POLICY: Refund calculations are based on tuition only. Once the Book bundle, tablet and other kit items that are necessary for completion of the course, are issued and accepted by the student they are no longer returnable to the school and will be calculated separately from the tuition in the refund, at the time of withdraw.  Due to cyber, health and sanitary reasons these items cannot be returned.

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•  Enrollment Period: Enrollment periods are time segments based on two, 450 clock hours and two 325 clock hours to complete the 1550-hour cosmetology/barber program. Tuition is charged at the beginning of each enrollment period. Scheduled hours for withdrawal purpose are determined by the number of scheduled hours between the start date of the enrollment period to the last date of attendance before withdrawal within the enrollment period student was charged.

• Cancellation Refund Computation: This is determined by the number of scheduled hours between the start date of the Enrollment Period to the last date of attendance before withdrawal is determined. Date of official notice of withdrawal from the student is the postmark on written notification, the date on received /confirmed email, or the date said information is communicated to a school administrator. If a student does not notify the school of extended absences or notify the school in writing of withdrawal, after 14th day of absence, the school will expel the student from school using the last recorded day of attendance for refund computation purposes. (Unofficial withdrawals will be determined by the institution by monitoring attendance daily). 

• Termination: Termination may result if a student violates the student code of conduct, policies of American Hair Academy. Or if he/she does not maintain satisfactory academic or attendance progress as outline din student catalog. 

• Withdrawal date: The withdrawal date for refund computation purposes is the last date student attended prior to the date the student notifies the school of withdrawal. When the college enacts termination, the last physical day of attendance will be used for refund calculations. A student on a leave of absence notifies the school that he/she will not be returning. The date of withdrawal determination shall be the earlier of the scheduled date of return form the leave of absence or the date the student notifies the institution that the student will not be returning. 

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• Refund Policy

• Cancellation Within Three Business Days: An applicant will have the opportunity to withdraw without penalty by notifying the school in writing before midnight of the third business day following either the scheduled orientation, signing the enrollment agreement, making and initial payment, or a tour of the school facility and inspection of equipment, and will issue a full refund of all monies paid minus the application fee.

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• Withdrawal or Dismissal Between Day Four and Two Weeks: Near the end of the first two weeks of classes, if the college determines the student is not suited for the program (failing grades or attendance), or the student decides to discontinue within the two-week period, the student shall be entitled to a full tuition refund of all moneys paid minus the non-refundable $95 Application fee, and non-refundable kit items that have been disbursed to them.

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• Withdrawal Or Dismissal After Two Calendar Weeks, But Prior to 60% of the Scheduled Enrollment Period:

• Student will be charged all tuition, fees, equipment, textbook, and uniform costs associated with the enrollment period. The student will receive a pro rate tuition refund that is not less than ninety-five percent of the amount of tuition charged the student multiplied by the ratio of the number of scheduled clock hours remaining in the school period to the total number of scheduled clock hours in the school period. If student payments, exceed balance after this calculation, American Hair Academy will refund the difference within 45 days.

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• Withdrawal or Dismissal After 60% of Scheduled Enrollment Period: Student is not eligible for any refund (except in specific cases addressed in Iowa Code 714.23 (4), summarized below).

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• Exceptional Policy

• If, at any time, an Iowa resident student terminates a postsecondary educational program due to the student’s physical incapacity or, for a program that requires classroom instruction, due to the transfer of the student’s spouse’s  employment to another city (student must request ither in writing and provide professional, verifiable documentation), the terminating student shall receive a refund of tuition charges in an amount that equals the amount of tuition charged to the student multiplied by the ratio of remaining scheduled hours in the enrollment period to the total number of scheduled hours in the enrollment period. 

• Cancellation or Closure: If permanently closed or no longer offer instruction after a student has enrolled, the school will provide a pro-rata refund of tuition to the student or provide course completion through a pre-arranged teach out agreement with another institution. If the course is cancelled subsequent to a student’s enrockment, the school will either provide a full refund of all monies paid or completion of the course at a later time. If the course is cancelled after students have enrolled and instruction has begun, the school shall provide a pro rata refund for all students transferring to another school based on the hours accepted by the receiving school, provide completion of the course or participate in a Teach-out Agreement or provide a full refund of all monies paid. 

• Collection Policy: If the student has a balance owed to American Hair Academy at the time of withdrawal, the student must make payment in full within 30 days of withdrawal or make payment arrangements. Added costs incurred to collect a delinquent account will be added to student’s balance. In the event it become necessary for

• American Hair Academy to incur collection costs or institute suit to collect any amount due under this agreement, the undersigned promises to be responsible for charges incurred, to pay all additional costs, charges collection fees and expenses, including reasonable attorneys’ fees and costs, if incurred for collection or otherwise and submits Jurisdiction and venue in Henry County. By signing the enrollment agreement, the student thus allows the school to release any data provided the school to a collection service.

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• Return of Title IV Aid (R2T4): When students withdraw from American Hair Academy (officially or unofficially), the last day of physical attendance (LDA) – calculated from when a student clocked in to complete academic activity at the school – is used. American Hair Academy will determine the amount of financial aid earned in each enrollment period. This determined by the amount of time the student was scheduled to be in attendance based on last day of attendance over the scheduled hours for the enrollment period.

• If a student has not reached above 60% attendance in the enrollment period, American Hair Academy is required to return portions of unearned Title IV funds. If the amount disbursed directly to the student is greater than the amount earned, the student is responsible for returning funds to the Title IV programs. Funds are returned in the following order: 1) Stafford Unsubsidized Loan, 2) Stafford Subsidized Loan, 3) Parent Plus loan, 4) Pell Grant. American Hair Academy will return the funds for which it is responsible as soon as possible but no more than 45 days after it determines or should have determined the students withdrew.

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• Post Withdrawal Disbursement (PWD): If a student receives less Title IV aid than earned, a Post withdrawal disbursement is calculated and applied to the student account, with priority to refund grant funds. Within 10 days of withdrawal, burrower is notified of eligible loan funds. In the case of loan disbursements, notice and written confirmation from student or parent borrower is required before making a post withdrawal disbursement for loan funds. Written confirmation response must be received from borrower within 14 days of mailing. Any funds earned beyond tuition and fees will be disbursed directly to student within 1 days. Post Withdrawal disbursement amount is determined by Title IV aid earned; it does not relate to incurred school charges. Minimum Cancellation and Settlement Policy.

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• Military Deployment: Iowa Administrative ode 261.9(1)g provides military students the following: If a student who is member of the military or the spouse of a member of the military (if the member has a dependent child) is deployed (ordered to state military service or federal service or duty) and must discontinue enrollment, the student

• will be entitled to either a full refund of the current term or may arrange to complete the current term and/or return following deployment to complete the course. The student must submit deployment papers to the college to enact this refund.

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• V.A. Program: The refund procedure outlined by the V.A. Policies applies to all students enrolled at American Hair Academy under the V. A. Program and supersedes any refund policies outlined in the enrollment agreement for the students who qualify. The V.A. Policy specifically requires that a student’s VA benefits may be interrupted and/or the student’s enrollment may be cancelled If they are absent for more than 14 consecutive days.